Introduction

At Hauser Recruiting Ltd, we are committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your information in compliance with the General Data Protection Regulation (GDPR).

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

Data Controller Information

We are Hauser Recruiting Ltd, a limited company registered in England & Wales: registered number 15861193.  Our registered office address: Focus 31, East Wing, Mark Road, Hemel Hempstead, HP2 7BW, and we have a local address in Germany: Bockenheimer Anlage 46, 60322 Frankfurt am Main

Email address:  hello@hauserrecruit.com

We are registered with the Information Commissioners Office (ICO) and our registration number is ZB808168.

We process personal data in relation to our own staff, work-seekers, individual clients and client contacts and we are a data controller for the purposes of the Data Protection Laws. 

This privacy policy describes how we may use, store and process personal data that we may collect about individuals, including if you register with us via our candidate registration process, through our company website or from other sources, such as when you apply for a job through job sites such as (but not limited to) LinkedIn or Xing or via social media platforms by direct messaging such as LinkedIn or Xing.

It is highly important that you read this notice along with any further Privacy Notices we provide. It is important you are fully aware of how and why we are using your personal information.

The information we collect at Hauser Recruiting

Hauser Recruiting Ltd is a recruitment business which provides work-finding services to its clients and candidates. We must process personal data so that we can provide these services – in doing so, we act as a data controller.

You may give your personal details to us directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board or LinkedIn. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy notice. At all times we will comply with current data protection laws.

To carry out our core recruitment activities, we collect information about you which may include: your name, address and post code; private and corporate e-mail address and phone number; financial information and compliance documentation; references verifying your qualifications and experience and your right to work in the EU or UK; curriculum vitae and photograph; employment details and preferences; links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, Facebook for Business or corporate website.

How we collect this information

The information we collect about you will be provided by you, either by filling out a form on our website, or by corresponding with us by phone, e-mail or otherwise. It will also include information you provide when you register to use our website, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our website, enter a competition, promotion or survey, and when you report a problem with our site.

We may also obtain information about you directly from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. In this case – and within 30 days of collecting – we will inform you that we hold this personal data, the source the data originated from, whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

Purpose of data collection

Hauser Recruiting Ltd has collected/will collect your personal data and has processed/will process your personal data for the purposes of providing you with work-finding services and/or introducing clients to work seekers. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, and developing and managing our services and relationship with you and our clients.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We use your data for the following purposes:

• Recruitment and selection processes

• Matching candidates with job opportunities

• Maintaining a talent pool for future opportunities

• Communicating with candidates about job applications and opportunities

 Legal basis for processing

Our legal grounds for processing your data include:

• Consent: You have given clear consent for us to process your personal data for specific purposes.

• Legitimate interests: Processing is necessary for our legitimate interests, such as recruitment and business operations and does not go against what you would reasonably expect from us.

• Contractual necessity: Processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.

Where we store your personal data

All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at two data centres locations within Europe. Our primary centre is located in Microsoft’s Western European centre, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems and round-the-clock security staff. Additional security information on Microsoft’s data centres can be found here.

Data retention

We retain different types of data for differing periods of time. The criteria we use to determine whether we should retain your personal data and how long for includes:

 The nature of the personal data

• Its perceived accuracy of your date

• Your engagement levels with our services

• Our legal obligations following an offer or when a placement has been made.

We may archive part or all of your personal data, or retain it on our financial systems but delete all or part of it from our recruitment software system. On removal, we may anonymise parts of your data – particularly following a request for suppression or deletion of your data – to ensure we do not re-enter your personal data to our database, unless you have requested us to do so.

Our current retention period for data on candidates who have not been placed, or are no longer showing any signs of engagement with our service / website, is 2 years.

Data subject rights

You have the following rights regarding your personal data:

• Right to access: You can request access to your personal data.

• Right to rectification: You can request correction of inaccurate or incomplete data.

• Right to erasure: You can request deletion of your personal data.

• Right to restrict processing: You can request restriction of processing under certain conditions.

• Right to data portability: You can request transfer of your data to another organization.

• Right to object: You can object to the processing of your data under certain conditions.

To exercise these rights, please contact us at hello@hauserrecruit.com

Data sharing

We may share your data with:

• Potential employers

• Service providers who assist with our recruitment processes

• Legal and regulatory authorities if required by law

We ensure that any third parties with whom we share your data are compliant with GDPR and have appropriate safeguards in place.

International data transfers

If we transfer your data outside the EU, we ensure that appropriate safeguards are in place to protect your data, such as standard contractual clauses or binding corporate rules.

Cookies and tracking technologies

Our website uses cookies to enhance your experience. You can manage your cookie preferences through your browser settings. For more information, please see our [Cookie Policy].

Policy updates

We may update this policy from time to time. We will notify you of any changes by posting the new policy on our website. This policy was last updated on 17th September 2024.